Privacy Statement

1. Privacy policy at a glance

General

The following notes will help you to understand what happens to your personal data when visiting our website. Personal data are all data with which you can be identified. This privacy statement provides detailed information on data protection.

Data collection on our website

Who is responsible for the data collection on this website?

The data on this website are processed by the website provider. The contact details are listed in the site notice.

How do we collect your data?

We collect the data you provide, for example data you enter in a contact form.

Further data are collected automatically by our IT system when accessing our website. These are mainly technical data (e.g. Internet browser, operating system or time of page access). These data are collected automatically as soon as you access our website.

What use do we make of your data?

Some data are collected to guarantee a faultless provision of our website. Other data can be used for the analysis of your user behaviour.

What are your rights concerning your data?

You may at any time request free of charge information on origin, recipient and purpose of your personal data stored. Additionally you are entitled to request the rectification, blocking or erasure of these data. Please do not hesitate to direct any further queries concerning data protection to the address provided in the site notice. You also have the right to appeal at the competent supervisory authority.

In certain circumstances, you may  request the restriction of processing your personal  data. Details can be found in this privacy statement under „Right to restrict data processing“.

Analysis tools and third-party tools

Your surfing behaviour is statistically analysed when visiting our website, mainly by the use of cookies and so-called analysis programmes. Generally, this analysis is performed anonymously, the surfing behaviour cannot be tracked to you personally. You can object to this analysis or prevent it by not using certain tools. This privacy statement includes further details below.

You can object to this analysis. This privacy statement provides information on your rights to appeal.

2. General information, and statutory information

Data protection

The providers of this site take the protection of your personal data very serious. We treat your data confidentially and in accordance with the statutory data protection regulations and this privacy statement.

When you use this site, several personal data are collected. Personal data are data with which you can be identified. This privacy statement describes which data we collect and what we use it for as well as the way and purpose of use.

We would like to point out that data transfer via Internet (e.g. in email communication) may not always be secure and cannot be protected completely from third-party access.

Responsible body

The body responsible for the data processing on this website is:

European Junior Doctors Association (EJD)
Rue Guimard 15
1040 Brussels, Belgium

Tel: +32 2732 72 02

E-Mail: info@juniordoctors.eu

Responsible body is the natural or legal person deciding, alone or in collaboration with other persons, on the purpose and means of processing the personal data (e.g. names, email addresses etc.).

Revoking your consent to data processing

Many data processing acts require your express consent. You can revoke such consent at any time. A notification per email is sufficient. The legality of the data processing until the revocation remains unaffected by this revocation.

Right to object against data collection in specific cases, and against  direct marketing (Art. 21 GDPR)

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data which is based on point (e) or (f) of Article 6/1, including profiling based on those provisions. The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of you or for the establishment, exercise or defence of legal claims (objection in terms of Art. 21/1 GDPR).

Where personal data are processed for direct marketing purposes, you shall have the right to object at any time to processing of your personal data for such marketing, which includes profiling to the extent that it is related to such direct marketing (objection in terms of Art. 21/2 GDPR).

 

Right to appeal at the competent supervisory authority

Violations of the GDPR entitle you to the right to appeal at a supervisory authority, in particular in the member state of your habitual residence, your place of work or the place of the alleged violation. The right to appeal remains enforceable without prejudice to other administrative or judicial remedies.

Data portability

You have the right to request the data we process automatically (based on your consent or in fulfilment of a contract) to either receive it yourself or to have it transmitted to a third party in electronic form where technically feasible.

Information, blocking, erasure and rectification

Subject to relevant legal requirements, you have the right at any time and free of charge for information on your personal data stored, its origin, recipient and the purpose of data processing as well as the right to rectification, blocking or erasure of your data. Please do not hesitate to direct any further queries concerning data protection to the address provided in the site notice.

Right to restrict data processing

You have the right to request the restriction of the processing of your personal data. Please direct these requests to the address provided in the site notice. You have the right to request the restriction of data processing in the following cases:

  1. You contest the accuracy of the personal data, for a period enabling us to verify the accuracy of the personal data;
  2. The processing is unlawful, and you oppose the erasure of the personal data and request the restriction of their use instead;
  3. We do no longer need the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims;
  4. You objected to processing pursuant to Article 21/1 pending the verification whether our legitimate grounds override yours.
  • Where processing has been restricted, such personal data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.

 

Objection to marketing emails

We hereby expressly object to the use of contact details published within the site notice for the transmission of unsolicited marketing and information material. The website providers expressly reserve the right to take legal action against unsolicited marketing, e.g. spam mails.

3. Data collection on our website

Cookies

Website use so-called cookies. Cookies do not harm your computer and do not contain viruses. Cookies have the purpose to make our services more user-friendly, more effective and more secure. Cookies are tiny text files deposited on your computer and stored by your browser.

Most of the cookies we use are so-called “session cookies”. They are deleted automatically with leaving our website. Other cookies remain on your computer until you delete them. These cookies enable us to identify you on your next visit.

You can set your browser in such way that you are informed about the placing of cookies and allow cookies only in certain cases or exclude the placing of cookies in general or in specific cases or activate the automatic deletion of cookies when closing the browser. A deactivation of cookies may result in a reduced functionality of this website.

Cookies necessary for the performance of the electronic communication process or for the provision of certain functions required by you (e.g. shopping basket function) are saved in accordance with Art. 6/1 lit. f GDPR. The website provider has a legitimate interest in the use of cookies for the technically faultless and optimised provision of service. This privacy statement covers other cookies (e.g. cookies for the analysis of surfing behaviour in a separate section.

Server log files

The website provider collects and stores automatically information in so-called server log files transmitted by your browser automatically. These are:

  • Type and version of your browser
  • Operating system
  • Referrer URL
  • Host name of the accessing computer
  • Time of server request
  • IP address

 

These data are not amalgamated with data from other data sources.

These data are collected in accordance with Art. 6/1 lit. f GDPR. The website provider has a legitimate interest in the use of cookies for the technically faultless and optimised provision of service – this requires the collection of server log files.

Contact form

We store the details transmitted in contact forms, including your contact details, for the processing of your request and for possible follow-up queries. These data will be passed on only with your consent.

Therefore, the data entered in the contact form is processed exclusively with your consent (Art. 6/1 lit. a GDPR). You may revoke your consent at any time. A notification per email is sufficient. The legality of the data processing until the revocation remains unaffected by this revocation.

We will store the data entered in the contact form until your request to erasure or until the purpose for the storage lapses (e.g. after final processing of your query). Mandatory legal regulations, in particular retention periods, remain unaffected.

Registration on this website

You can register on our website to use additional features. The data entered is used exclusively for the purpose of use of the respective service you registered for. Mandatory details requested at registration must be provided completely. Otherwise we will refuse the registration.

We will use the email address provided with the registration to inform you about important changes in the scope of service or in case of technically necessary changes.

We process your data entered at registration on the basis of your consent (Art. 6/1 lit. a GDPR). You may revoke your consent at any time. A notification per email is sufficient. The legality of the data processing until the revocation remains unaffected by this revocation.

We store the data entered at registration for the period you are registered on our website, after that time they are erased. Mandatory retention periods remain unaffected.

Comments function on this website

The comments function on this website stores your comment, details on the time of sending your comment, your email address and, unless you post your comment anonymously, your username.

Storing your IP address

Our comments function stores the IP addresses of users sending comments. Since we do not check the comments on our websites prior to activation we require these data to be able to take possible legal action against the author in case of violations like insults or propaganda.

Subscription of comments

Following registration, you can subscribe to comments. You will receive a confirmation email to verify that you are the owner of the email address specified. You can unsubscribe from this function at any time using the link provided in the info mails. In this case, the data entered for the subscription of comments will be deleted, however they will be retained in case you transmitted them elsewhere for other purposes (e.g. newsletter subscription).

Storing period of comments

The comments and the data involved (e.g. IP address) are stored and remain on this website until the complete deletion of the content commented on or until the comments are to be deleted for legal reasons (e.g. insulting comments).

Legal basis

We store your comments on the basis of your consent (Art. 6/1 lit. a GDPR). You may revoke your consent at any time. A notification per email is sufficient. The legality of the data processing until the revocation remains unaffected by this revocation

 

4. Social media

Twitter Plugin

Our websites include Twitter functions. These functions are provided by Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA. With the use of Twitter and the function "Re-Tweet" your data are linked to your Twitter account and published to other users. This includes the transmission of data to Twitter. We would like to point out that as the provider of our websites we do not have access to the content of the data transferred to or their use by Twitter. Please refer to the privacy statement of Twitter: https://twitter.com/privacy.

The use of the Twitter plugins is in accordance with Art. 6/1 lit. f GDPR. The website provider has legitimate interest in the maximum exposure in social media.

You can change your data protection settings at Twitter in the account settings: https://twitter.com/account/settings.

 

5. Newsletter

Newsletter data

In case you would like to receive the newsletter advertised on the website, we require your email address as well as information enabling us to verify your ownership of this email address and your consent to receive the newsletter. Further data are not collected or collected only on voluntary basis, respectively. We use these data exclusively for the posting of the requested information and do not pass them on to third parties.

The processing of the data entered in the newsletter registration form is based exclusively on the basis of your consent (Art. 6/1 lit. a GDPR). You can revoke your consent to the storage of your data, your email address and the application to send the newsletter at any time, e.g. through the „Deregistration” link provided in the newsletter. The legality of the data processing until the time of revocation remains unaffected by this revocation.

Your data stored for the purpose of the newsletter service are stored until deregistration from the newsletter and afterwards erased. The retention of data stored for other purposes remains unaffected.

6. Plugins and tools

Google reCAPTCHA

We use “Google reCAPTCHA” (hereafter “reCAPTCHA”) on our websites. Provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”).

reCAPTCHA is used to verify whether the data is entered on our website (e.g. in a contact form) by a human or an automatic programme. For this purpose, reCAPTCHA analyses the behaviour of the website visitor according to a number of criteria. This analysis starts automatically with the access to our website.  reCAPTCHA analyses several information (e.g. IP address, time of visit by the website visitor, mouse movements). The data collected in this analysis are passed on to Google.

The reCAPTCHA analysis runs in the background. Website visitors are not specifically informed on the analysis.

The data processing is in accordance with Art. 6/1 lit. f GDPR. The website provider has a legitimate interest in protecting his web service against improper automatic spying and spam.

You can find further information on Google reCAPTCHA and the privacy statement of Google here:

https://www.google.com/intl/de/policies/privacy/ und https://www.googl....